Document security is an important aspect of any business. If someone else has access to sensitive information, it can be compromised quickly. From compromising customer personal data to exposing financial information about credit card accounts and bank accounts businesses must use every measure they can to safeguard their records.
Password protection is among the most basic methods to make sure that a document cannot be accessed if it happens to end in the wrong hands. Combining password protection with other features to protect documents like downloading and tracking views can be a powerful tool to deter bad actors from taking intellectual property.
If a company takes the decision to implement document security measures then they’ll need to draft policies that outline the way passwords are created and maintained to ensure both employees and customers’ access to information. A password policy that requires a combination of lower and uppercase letters, numbers and symbols will ensure that passwords cannot be easily cracked or guessed by cybercriminals.
Another method to increase security of documents is to make sure that only a select group of people have access to specific documents, digital cabinets, or features. For example, an employee data file could be only accessible to HR personnel, while an important client pitch could only be accessible to the sales team. Document security software that grants different permissions can be an effective way of accomplishing this, while ensuring teams are able to work efficiently and effectively.